Making changes to a project with these simple steps

There can be at times when some changes are required in middle of an ongoing project. This can be due to inefficient personnel, or a wrong turn taken or anything that can hamper the quality of the project. Making changes all of a sudden to a project can be problematic at times and hence the leaders should take proper care about the changes to be made in the project. 

Communication – an important tool

Communication is the most important factor that has to be implemented during any changes that are made in a project. All the team members along with the stakeholders and the management should know not only the changes that have been implemented but also the reason for such a change. There are certain cases where permissions are required for making certain changes in the project while there are certain other cases where such permissions are not required. But in these cases also, all the members should be aware of the changes made. This is required so that the members of the project are not kept in dark and they do understand all the nuts and bolts of the project in which they are a part of. 

Documentation of what is communicated

After a change has been made, it should be documented properly so that the team members and also others can know about the changes made. Written communication is easy to be spread out and also puts a stronger impact, thus any small changes made to the project have to be documented with proper information. In absence of such documentation, confusions may arise and this can cause much serious problems than the problem you were trying to solve by making the changes. Also the documented information has to be updated on time whenever required for a clear record of communication. 

Schedule Updates

When a change has been made, it is always not necessary for the schedules to be changed. But there can be also times when a small change can also impact the schedule at large. Thus, after documenting the changes made to the project, it is very important to check for any changes in the schedule. If such changes arise, updates have to be done immediately so that confusions does not arise resulting to risk and loss. Such updates may happen in case of resources, project plan, or anything else. In case of huge updations in the schedule it is necessary to publish a new baseline for the project. 

Lessons learned from the changes

After doing all the above mentioned steps, the most important step is to realize and the keep in mind the lessons that have been learned from the changes that have been done to the project. The leaders should remember that why such change was made and then how it impacted the project. In case of any negative outcomes, again a decision has to be made and in case of a positive impact, it can be also used in future projects. 

To conclude, it can be said that a pre planned project may have flaws that have to be changed. But these changes may cause trouble even more if they are not properly communicated and taken care of.

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Pass your PMP Certification exam with good score using these five tips

Passing a PMP certification test is not the only thing that must be your aim; rather you should aim at excelling in the PMP certification exams. Though it is said that gaining a good score is difficult in PMP test but also with good guidance you can always score good in your test. Here are five best ways using which you can pass in your PMP test successfully with good score. 

Making a study plan

It is important to plan well before in order to implement a good work. Outlining a daily or weekly study schedule can be an ideal way to complete your course in a proper time and without stress. An ideal way to schedule your study is of about 60 minutes to 120 minutes per day. Also don’t forget to include small breaks in between your study regime. Breaks will help you in keeping your mind from getting blocked so that you can take in all the materials that you are studying. 

Understanding the PMBOK Guide

Just memorizing everything and answering it on the exam day will never help if you wish to score well in your. While you are memorizing the materials, there are very less chances that you will be able to understand well. Understanding the topics and materials of the PMBOK Guide will help you in keeping everything in your mind so that you don’t forget anything on the final day and also during your practical life at your work. 

Using the correct study materials 

It is always important to use the correct study materials to understand the topics well and also to get a good score in your test. Though the PMBOK Guide is an ideal material for the PMP test preparations but there are many other recommended materials also available in the market that can help you in getting prepared well in the PMP test. 

Concentration

There are a number of things that you need to understand and hence you should concentrate well while you are studying. So, choose a place for your study, where there are no distractions and where you can concentrate well on your topics and materials so that you do not skip out anything important. 

Using the correct test taking methods

Know the various ways to answer your questions well and comfortably. The easiest way is to answer the questions that you know first. Also you should read the whole question from starting to end properly before coming to a particular conclusion. 

Following these ways, surely you can not only pass your PMP test, but also with good scores. 

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